Cookie Policy
How Clinic OS Pro uses cookies and similar technologies
Last Updated: December 25, 2025
What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They help websites function properly, remember your preferences, and provide analytics about how the site is used.
How We Use Cookies
Clinic OS Pro uses cookies and similar technologies for the following purposes:
Essential Cookies (Required)
These cookies are necessary for the application to function and cannot be disabled.
| Cookie Name | Purpose | Duration |
|---|---|---|
| next-auth.session-token | Authentication session management | Session / 30 days |
| next-auth.csrf-token | CSRF protection for authentication | Session |
| next-auth.callback-url | Redirect after authentication | Session |
| NEXT_LOCALE | Language preference | 1 year |
| cookie-consent | Records your cookie preferences | 1 year |
Functional Cookies
These cookies enable enhanced functionality and personalization.
| Cookie Name | Purpose | Duration |
|---|---|---|
| theme | Light/dark mode preference | 1 year |
| sidebar-collapsed | Sidebar display preference | 1 year |
| onboarding-dismissed | Tracks if onboarding was completed | Persistent |
Analytics Cookies (Optional)
With your consent, we may use analytics cookies to understand how the application is used.
| Cookie Name | Purpose | Duration |
|---|---|---|
| _ga, _gid | Google Analytics (if enabled) | 2 years / 24 hours |
| ph_* | PostHog analytics (if enabled) | 1 year |
Analytics cookies are only set if you consent. You can change your preferences at any time.
Local Storage
In addition to cookies, we use browser local storage for:
- preferredLocale: Your language preference
- launchChecklistDismissed: Onboarding status
- tablePreferences: Column visibility settings
Local storage data remains on your device and is not transmitted to our servers.
Managing Cookies
Browser Settings
You can control cookies through your browser settings. Most browsers allow you to:
- See what cookies are stored
- Delete individual or all cookies
- Block cookies from specific sites
- Block all cookies (may affect functionality)
Browser-Specific Instructions
In-App Settings
You can manage your cookie preferences within Clinic OS Pro by clicking the cookie settings link in the footer or in your account settings.
Third-Party Cookies
Some features may load content from third-party services that set their own cookies:
- Stripe: For payment processing (PCI-compliant)
- Google: If using Google OAuth for sign-in
- Intercom/Support: If using our support chat widget
These third parties have their own privacy and cookie policies. We recommend reviewing them for more information.
Do Not Track
Some browsers support a "Do Not Track" (DNT) preference. While there is no universal standard for responding to DNT signals, we honor DNT by disabling optional analytics when detected.
Updates to This Policy
We may update this Cookie Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date.
Contact
For questions about our use of cookies:
Email: ben@wiebe-consulting.comDocument Version: 1.0
Last Reviewed: December 25, 2025